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On-Call Event Assistant

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Posting Details

Posting Details

Requisition Number A278P
Job Position Title On-Call Event Assistant
Department Center for the Arts
Immediate Supervisor Title Director
FLSA Non-exempt
Grade None
Union None
Status Part-time
Total Number of Authorized Work Hours per Week 12
Total Number of Authorized Work Weeks per Year 32
Advertised Rate of Pay Discussed during interview
Position Summary

Monmouth University is seeking applications for a On-Call Event Assistant.

The candidate would be expected to provide support for concert, theatre, dance and other arts events which includes: monitoring load in and load out of shows; setting up and monitoring backstage hospitality, backstage areas/dressing rooms; assisting with artists needs and requests; Providing wardrobe assistance for artists; monitoring all theatre, back stage, and lobby activity from load-in to load-out of shows; Limiting access to VIP Room and stage areas to authorized persons; and enforce all house policies during events – no food/drink in theatre, camera policies, etc. Help supervising ushers, ticket takers, merchandisers, and volunteer staff. Interact with technical crews, road crews, and venue administration to ensure smooth running operations.

A complete list of job duties is available at http://jobs.monmouth.edu.

Special Instructions to Applicants:
Required Skills or Software Excellent interpersonal, organizational and communication skills, Must be able to treat confidential and sensitive information appropriately
Required Years of Experience 3
Required Degree, Licenses or Certifications
Other Requirements

Familiarity with coordination of arts programming.

Preferred Qualifications

Understanding of venue operations. Experience working with technical crews, tour and road managers, technical directors, stage managers, artists, and venue administration, and an understanding of how all these positions interact/relate.

Knowledge of and access to industry resources for trouble shooting unexpected needs. Front of house management.
Supervisory skills/venue staff. Understanding of merchandising. Familiarity with box office operations/will call, comps, and patron relations.

Posting Date 06/20/2017
Closing Date

Job Duties

Job Duties

Duty

Enforce parking restrictions (regarding shows) behind Pollak Theatre on weekdays with technical crews, road crews, and artists.

Regular or Occasional Regular
Duty

Oversee load-in and load-out of shows/events, artists, and technical personnel and monitor set up. Ensure venue and university equipment being utilized properly.

Regular or Occasional Regular
Duty

Oversee student ushers, ticket takers, merchandisers, event set-up staff.

Regular or Occasional Regular
Duty

Set up/monitor backstage hospitality areas/dressing rooms.

Regular or Occasional Regular
Duty

Provide or supervise wardrobe assistance for artists.

Regular or Occasional Regular
Duty

Procure (in some cases) and/or set up breakfast/lunch hospitality if contracted.

Regular or Occasional Regular
Duty

Monitor dinner catering set up by Gourmet Dining OR order in delivery/provide menus for artists/crew.

Regular or Occasional Regular
Duty

Oversee the conversion of Rooms 139 and/or 135 into dressing rooms when required.

Regular or Occasional Regular
Duty

Monitor all back stage, theatre, and lobby activity from load-in to load-out.

Regular or Occasional Regular
Duty

Serve as “runner” for artists when contracted.

Regular or Occasional Regular
Duty

Escort artists to Ocean First Bank Center showers or laundry facilities when contracted.

Regular or Occasional Regular
Duty

Monitor access to VIP Room and stage areas by unauthorized persons.

Regular or Occasional Regular
Duty

Enforce all house policies during events – no food/drink in theatre, camera policies, etc.
Work with artists to expedite merchandise sales/settle at end of event.

Regular or Occasional Regular
Duty

Troubleshoot unexpected issues i.e. artists need to replace instrument parts at local music stores, etc.

Regular or Occasional Regular
Duty

Other duties as assigned.

Regular or Occasional Occasional

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have three years of related experience?
    • Yes
    • No
  2. * Do you have familiarity with coordination of arts programming?
    • Yes
    • No
  3. Where did you hear about this job opening?

    (Open Ended Question)

Documents Needed to Apply

Required Documents
Optional Documents
  1. Employee Referral Form (HR Use Only)
  2. Resume or Curriculum Vitae
  3. Cover Letter
  4. Other Document
  5. Professional References